PRIVACY POLICY

Effective Date: December 18, 2025

Texas Warriors Compass (“Texas Warriors Compass,” “we,” “us,” or “our”) is a Texas Domestic Non-Profit Corporation (File Number 0806295653). This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, contact us, apply for or participate in programs (including veteran hunts), volunteer, donate, or otherwise interact with us.

If you have questions about this Privacy Policy, contact us at (903) 452-8150.

1) Information We Collect

We may collect the following types of information:

Information you provide to us

Contact details (name, email address, phone number, mailing address if provided)

Messages or inquiries you submit through forms, email, or phone

Volunteer or program application information (including details relevant to participation, scheduling, and eligibility)

Donation-related details (such as donation amount, date, and confirmation details)

Information collected automatically

Device and usage information (IP address, browser type, pages viewed, approximate location based on IP, and website interactions)

Cookies and similar technologies (used to support site functionality and analytics)

Payment information

If you donate online, your payment is typically processed by a third-party payment processor. We do not store full credit card numbers. The processor may collect payment card details and other transaction data.

2) How We Use Information

We use personal information to:

Respond to inquiries and provide support

Process donations and provide donation confirmations/receipts

Evaluate and manage participation in programs, events, and hunts

Coordinate volunteers, sponsors, partners, and logistics

Improve and maintain our website and services

Send updates about our mission, events, fundraising, or opportunities (you can opt out anytime)

Protect the safety of participants and help prevent fraud or misuse

Comply with legal obligations

3) How We Share Information

We do not sell your personal information.

We may share information in the following situations:

Service providers: Vendors who help us operate (website hosting, email, donation/payment processing, analytics). They are permitted to use information only to provide services to us.

Legal/safety reasons: If required by law, subpoena, court order, or to protect rights, safety, and security.

With your direction/consent: If you ask us to share information (for example, coordinating an event or partnership).

Business/organizational transitions: If we reorganize or merge with another nonprofit, information may be transferred consistent with this policy.

4) Cookies and Analytics

We may use cookies and analytics tools to understand how visitors use our site and to improve performance. You can control cookies through your browser settings. Blocking some cookies may affect site functionality.

5) Communications and Opt-Out

If you opt in to receive emails or texts from us, you can unsubscribe at any time using the link in an email or by contacting us at (903) 452-8150. Standard message and data rates may apply for SMS communications if used.

6) Children’s Privacy

Our website and services are not intended for children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided information to us, contact us and we will take appropriate steps to delete it.

7) Data Security

We take reasonable administrative, technical, and physical measures to protect personal information. However, no method of transmission over the internet or storage system is 100% secure, so we cannot guarantee absolute security.

8) Data Retention

We keep personal information only as long as necessary for the purposes described in this Privacy Policy, including for legitimate nonprofit operations, recordkeeping, and legal compliance.

9) Your Privacy Rights

Depending on where you live, you may have rights to request access to, correction of, or deletion of your personal information. To make a request, contact us at (903) 452-8150. We may need to verify your identity before fulfilling certain requests.

10) Third-Party Links

Our website may include links to third-party sites (such as sponsors, partners, or donation platforms). We are not responsible for the privacy practices of those third-party sites. Please review their policies.

11) Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the “Effective Date” above. Continued use of our website after changes means you accept the updated policy.

12) Contact Us

Texas Warriors Compass
Phone: (903) 452-8150
Texas Domestic Non-Profit Corporation, File Number: 0806295653